It is the policy of Texas State Technical College to delineate methods by which a grade change on a student’s permanent academic record may be accomplished.

Texas State Technical College Harlingen must ensure the privacy and integrity of student grade records and, at the same time, provide students an orderly and logical process to appeal final course grade decisions. The student’s transcript reflects actual grades from the time they are assigned and should not be changed or removed without specific justification and approvals.

Strict procedures must be followed in the recording and transmission of student grade changes to minimize the possibility of error, omission or unauthorized change.

The Office of Admissions & Records is responsible for maintaining student records and effects the actual change to a student’s permanent academic record.

If a grade is changed, a copy of the currently adopted Change of Grade Form shall be placed in the student’s cademic record at the Office of Admissions and Records for audit purposes.

Any grade change must be made within one year of the issuance of the grade.

Student Appeal Process:

The student requesting a change of grade bears the burden of proof in establishing the appropriateness of any grade change requested. Thus the responsibility of providing sufficient input to justify the change of grade requested by the student is to be borne by the student.

1. To initiate a change of grade request the student should first try to counsel with the instructor(s) of the course to address the appropriateness of the grade received in the course.

2. If no statisfactory resolution is reached, the student should attempt to resolve the matter by consultation with the appropriate department chair and the faculty member.

3. If no satisfactory resolution has been reached through this consultation and the student still believes that he/she has a basis for a grievance, the student shall then initiate the formal grade appeal procedure as follows:

a. The student will submit a written request for change of grade to the appropriate Vice President. The following information must be included in this formal written request:

1. Name of the course

2. Course Section

3. Name of the course instructor(s)

4. Term during which the course was taught

5. Grade received in the course

6. A detailed description of the facts that the student feels have a direct bearing on the perceived inappropriateness of the grade assigned

7. Redress sought (i.e., the grade to which the grade assigned shall be changed)

8. Attachments to this formal written request for change of grade may include course syllabus, examinations, course handouts, and student work products which the student feels are relevant to the grade appeal process.

b. Once the Vice President receives a formal written request for change of grade, the following processes shall occur:

1. The Vice President will review the appeal and supporting information to determine if the student's request meets the reasons for appeal.

2. If the student's request meets the criteria for an appeal, the Vice President will provide the faculty membe with an opportunity to provide additional information.

3. If the Vice President determines that the evidence supports the appeal, he/she will issue a grade change using the Change of Grade form to the Office of Admissions and Records and notify the student in writing of the decision.

4. If the Vice President does not support the appeal, he/she will notify the student in writing of the decision.

5. The decision will be followed by all relevant departments.

To Change A, B, C, D or F Grades

1. The currently adopted Change of Grade Form must be used for the purpose of altering grades on a student’s transcript record.
   
2. The reason for changing a grade recorded in a student’s permanent academic record must be provided in writing on the Change of Grade Form and must be signed by the instructor of record and the department chair. If the instructor of record is no longer with the college, the department chair and Division Director may sign the change of grade.
   
3. Any grade change must be made within one year of the issuance of the grade.
   
4. When a grade is changed on a student’s permanent academic record, the student shall be notified in writing.

To Change "W" (Withdrawal) Grades

To Change an IP Grade