Authority: App. Management Council M/C Approved Updated, April 10, 1991

COLLEGE DECISION

It is the decision of the Texas State Technical College Harlingen to provide information to state and federal agencies and to various other non-governmental organizations as part of its student accounting reporting procedures.

PERTINENT INFORMATION

Texas State Technical College Harlingen provides requested information on an ongoing basis depending upon the requirements of each agency or organization. The disseminated information is collected according to guidelines which accompany each request.

Reports and surveys can be identified as either compliance reports and surveys or as courtesy reports and surveys. Compliance reports are those required by state and federal or other regulatory agencies. Courtesy reports and surveys are those requested by non-governmental organizations. The following reports and surveys are routinely generated by TSTC Harlingen in compliance with requests from state and federal agencies according to the following tables:

Federal Reports:

Integrated Postsecondary Education Data and Statistics (IPEDS):

Keyholder: Director of Institutional Effectiveness & Research

Report	Term	Department Responsible
Institutional Characteristics	Fall	Institutional Effectiveness & Research
Completions	Fall	Institutional Effectiveness & Research
Employees by Assigned Position	Winter	Human Resources
Fall Staff	Winter	Human Resources
Salaries	Winter	Human Resources
Enrollment	Spring	Admissions & Records
Graduation Rates	Spring	Admissions & Records
Student Financial Aid	Spring	Financial Aid
Finance	Spring	Business Office

Accrediting Agency (SACS) Reports:

Report Title	Due Date	Person Responsible
SACS Institutional Fall Annual Profile	November	Director, IE&R
SACS Institutional Winter Annual Profile	April	Chief Financial Officer

State Mandated Reports:

1. Student Reports

   THECB CBM Reports
   Report Title		Department Responsible		CBM #	Due Date
   					Odd Years	Even Years
   Fall Reports
   Student Report	Admissions			CBM001	11/01		11/01
   Student TASP Report	Admissions			CBM002	02/01		02/01
   Credit Hours Class Report	Curriculum			CBM004	11/01		10/18
   Room Utilization Report	Administrative Services			CBM005	11/01		11/01
   End-of-Term Credit Class Report	Curriculum			CBM006	02/01		02/01
   Faculty Report	Curriculum and/or Human Resources			CBM008	11/01		11/01
   Graduation Report	Admissions and/or Curriculum			CBM009	11/01		11/01
   Marketable Skills Achievement Report	Admissions and/or Curriculum			CBM00M	11/01		11/01
   Student Report (Continuing Education)	Adult Continuing Education			CBM00A	12/15		12/15
   Class Report (Continuing Education)	Adult Continuing Education			CBM00C	12/15		12/15
   Spring Reports
   Student Report		Admissions		CBM001	03/15		03/15
   Student TASP Report		Admissions		CBM002	06/15		06/15
   Credit Hours Class Report		Curriculum		CBM004	02/21		03/15
   End-of-Term Credit Class Report		Curriculum		CBM006	06/15		06/15
   Faculty Report		Curriculum and/or Human Resources		CBM008	03/15		03/15
   Student Report (Continuing Education)		Adult Continuing Education		CBM00A	03/15		03/15
   Class Report (Continuing Education)		Adult Continuing Education		CBM00C	03/15		03/15
   Summer I Reports
   Student Report		Admissions		CBM001	07/01		01/01
   Student TASP Report		Admissions		CBM002	10/01		10/01
   Credit Hours Class Report		Curriculum		CBM004	07/01		07/01
   End-of-Term Credit Class Report		Curriculum		CBM006	10/01		10/01
   Student Report (Continuing Education)		Adult continuing Education		CBM00A	06/15		06/15
   Class Report (Continuing Education)		Adult Continuing Education		CBM00C	06/15		06/15
   Summer II Reports
   Student Report			Admissions	CBM001	08/15		08/15
   Student TASP Report			Admissions	CBM002	10/01		10/01
   Credit Hours Class Report			Curriculum	CBM004	08/15		08/15
   End-of-Term Credit Class Report			Curriculum	CBM006	10/01		10/01
   Student Report (Continuing Education)			Adult Continuing Education	CBM00A	09/15		09/15
   Class Report (Continuing Education)			Adult Continuing Education	CBM00C	09/15		09/15
   Tech-Prep Report			Admissions and/or Curriculum	CBM00T	07/01		07/01

2. Plans/Support and Resource Management Reports

   Report Title	Person Responsible
   Biennial Reports
   College Master Plan	Vice President for Administrative Services
   Energy Conservation Resource Efficiency Plan
   Customer Service Report	Executive Assistant to the President
   Information Resources Strategic Plan	Director of Information Technology
   Strategic Enrollment Management Plan (UR&R)	Vice President for Student Development
   Annual Reports
   Audit Report	Chief Financial Officer
   HUB Progress Plan Report
   HUB Supplemental report Form, Number of Bids and/or Proposals Received, Number of Contracts Awarded to HUBS
   LBB Contracts Over $14,000
   Operating Budget
   Report of Fiscal Activities
   THECB All Funds Expenditure Report
   Activity Report for Texas Work-Study	Director, Financial Aid
   Financial Aid Database
   Funds Balance Report for Texas Grants
   Report of State-Funded Campus-Based Program (TPEG)
   Texas I & II Grant Progress Reports
   Texas I Student-by-Student Year End Report	Director, Financial Aid
   Texas II Student-by-Student Year End Report
   Texas Work-Study Progress Report
   Annual Waste Summary Report	Vice President for Administrative Services
   Campus Crime Act
   Investment in Plant Summary
   State Agency Report
   THECB Facilities Inventory
   THECB Master Plan MP1-4
   Tier II Report
   Monthly Reports
   Fleet Management Report	Vice President for Administrative Services

Courtesy Reports and Surveys:

When the information is to be provided as a courtesy rather than in compliance, it is necessary to determine if the information should be released. This is generally done based on the liability of releasing the information such as statute violations. Other factors are the ease of completion and the time frame involved.

Office of Responsibility: President’s Office

College President: Dr. J. Gilbert Leal