TSTC Harlingen Policy
| No: 1.10 | SOS: | Effective Date: 10/10/2003 |
| Division: | General Administration |
| Subject: | Building Configuration Control |
| Authority: | College Decision |
| Submitted By: | Mike Buck |
| Title: | Vice President Administrative Services | Date: 10/10/2003 |
| Approved By: | Dr. J. Gilbert Leal |
| Title: | College President | Date: 10/10/2003 |
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COLLEGE ADMINISTRATIVE DECISION It is the policy of TSTC Harlingen to control the internal and external configuration of College facilities. Any action that would alter the floors, structure, function, or safety status of a building, furnishings, utilities, and grounds must be coordinated with and approved by the Facilities Committee (consisting of the President, Vice President Student Learning, and Vice President of Administrative Services) prior to starting construction. Instructional and administrative departments of the College are not authorized to make remodeling changes in any building they occupy without the control of such work under the guidance of the Physical Plant Department. The basic utilities of the building such as air conditioning, domestic water, electrical power distribution, fire/safety equipment, or elevator service must not be altered in any way without the prior written approval from the Director-Physical Plant. Changes in the building structural system, partitioning, access and corridors, fixed storage or permanently installed furnishings and finishes shall not be made unless authorization has been received. PROCEDURE: Proposed Alterations Any proposed alterations to the Physical Plant must be approved by the Vice President Administrative Services before plans and specifications for the work are developed. TheVice President, Director, or Department Head wishing to alter space must submit the following in his/her request for alteration: - justification for the alteration;
- a description of the scope of the project (a rough layout drawing w/specs);
- approval from his/herVice President;
- the source of funding
- and proposed timeline.
Approval and Development of Alteration If an alteration is approved by the Facilities Committee, the Physical Plant Division will work with the Vice President, Director, or Department Head to develop detailed plans, specifications, time schedules, and bidding documents. If the project is too large in scope to be undertaken locally, the Director-Physical Plant will coordinate efforts between the College and such other agencies or consultants as may be involved. If an alteration is not approved by the Facilities Committee, it will be returned to the person that initiated the request with an explanation. Any department wishing to purchase or install any new or replacement equipment (other than typewriters, personal calculators, etc.) must consult with and receive the approval of the Director- Physical Plant prior to the purchase or installation. The purpose is to avoid a situation where a department acquires a piece of equipment only to discover there is a problem which would prohibit the installation of that item, (i.e., floor loading, shielding, rigging, utilities, etc.) or require that another location be chosen. The Physical Plant requires that all utility connections, either inside or outside of buildings, be performed by a contractor, routinely employed to make such connections, under the supervision of the Physical Plant Division, or by Physical Plant personnel. The purpose is to insure that all utility connections to College utility systems (water, sewer, electric, gas, steam, etc.) comply with applicable codes, laws, and regulations. APPROVING AUTHORITY Projects under $50,000 Approved by President Projects $50,000 but less than $250,000 Approved by Chancellor Projects $250,000 and over Approved by Board of Regents |
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