Inventory Control

The Inventory Control Department is responsible for property inventory records; receipt processing, delivery of freight, mail services and office supply sales activity.  One of the functions of Inventory Control is to ensure that equipment is protected from theft, pilferage and damage by activities charged with the equipment.  Any loss of equipment should be promptly reported to the college police department.  Property that meets the criteria for missing or stolen property must be processed according to the prescribed format for deletion of records. Loss through negligence may after an investigation result in pecuniary liability for custodians of the equipment.  Any violations committed by any individual or department is responsible for the State Property to the State Auditor directly and the office of the Attorney General Investigating Team.

:: THINGS TO REMEMBER

• Texas State Technical College provides equipment to conduct training and necessary support functions; therefore use of personally owned equipment, books and tools is discouraged.
• When using equipment out of the college a (Request to Remove State Property from College) form must be filled out before removing equipment and approved by the appropriate account manager and immediate supervisor.
• You should not take any equipment home regardless of its value.
• You should not use equipment for personal use or profit.
• You should not try to fix or take any parts of equipment or furniture even  when the items are worn out beyond economical repair, unless authorized by the State Auditor first.
• You should notify Inventory Control Office in writing or by e-mail before  removing or transferring capital equipment, use form (Transfer and/or Property Move).

Forms used for Inventory Control:

Remove State Property from College

Transfer and/or Property Move

INVENTORY POLICY PROCEDURES

1. Accountability and Responsibility for State Property - www.harlingen.tstc.edu/policy/index.asp?Policy=7.38.
2. Accounting & Control of Investment in Plant Funds - www.harlingen.tstc.edu/policy/index.asp?Policy=7.10.
3. Annual Inventory Certification - www.harlingen.tstc.edu/policy/index.asp?Policy=7.23.
4. Appraisals of Assets (gifts, donations, and Manufactured Assets) - www.harlingen.tstc.edu/policy/index.asp?Policy=7.19.
5. Delegation of Responsibility for State Property - www.harlingen.tstc.edu/policy/index.asp?Policy=7.06.
6. Disposal of Surplus Property - www.harlingen.tstc.edu/policy/index.asp?Policy=7.26.
7. Inventory of Personal Property - www.harlingen.tstc.edu/policy/index.asp?Policy=7.27.
8. Liability for Property Loss - www.harlingen.tstc.edu/policy/index.asp?Policy=7.28.
9. Missing or Stolen Property - www.harlingen.tstc.edu/policy/index.asp?Policy=7.29.
10. Purchase of Surplus Property - www.harlingen.tstc.edu/policy/index.asp?Policy=7.30.
11. Security of State Property - www.harlingen.tstc.edu/policy/index.asp?Policy=7.33.
12. Tagging of Inventory - www.harlingen.tstc.edu/policy/index.asp?Policy=7.34.
13. Transfer of Property Change in Department Head - www.harlingen.tstc.edu/policy/index.asp?Policy=7.35.
14. Use of State Resources - www.harlingen.tstc.edu/policy/index.asp?Policy=7.05.